Privacy Policy

1. General information

This Privacy Policy sets out the rules for processing the personal data of people using the EMBA&MBA HUB website.

The controller of personal data is:

EMBA&MBA HUB
ul. Szewska 27/2
31-009 Kraków, Poland
e-mail: kontakt@mbahub.pl
KRS: 0001240402
REGON: 54471217900000

We make sure that personal data is processed with due care, transparently, securely and in accordance with applicable law, in particular the GDPR.

2. What data we may process

In connection with the use of the website, we may process in particular:

• first and last name,
• e-mail address,
• telephone number, if provided,
• data contained in e-mail correspondence,
• data contained in membership declarations,
• data necessary to consider an application to the Association,
• data related to making a donation or supporting our initiatives,
• IP address and selected technical data related to the use of the website,
• data related to cookies and the operation of embedded third-party services.

Providing data is voluntary; however, in some situations it may be necessary in order to contact us, to consider a membership declaration or to handle matters related to the Association's activities.

3. Purposes of processing

Personal data may be processed for the purpose of:

• conducting correspondence and replying to messages sent to the Association,
• considering membership declarations and handling membership matters,
• carrying out the ongoing statutory activities of EMBA&MBA HUB,
• handling donations and other forms of support for the Association's initiatives,
• fulfilling legal, accounting and archiving obligations,
• protecting the Controller's rights and establishing, pursuing or defending against claims,
• ensuring the security of the website,
• ensuring the proper operation of the website, including embedded third-party tools such as Google Maps.

4. Legal bases for processing

We process personal data on the basis of:

• Article 6(1)(a) GDPR — where processing is based on consent,
• Article 6(1)(b) GDPR — where processing is necessary to take steps prior to establishing a membership relationship or in connection with handling an application,
• Article 6(1)(c) GDPR — where processing results from legal obligations to which the Controller is subject,
• Article 6(1)(f) GDPR — where processing is necessary for the purposes of the Controller's legitimate interests, in particular communication, running the Association's activities, protecting the website and documenting its activities.

5. Contacting the Association

The website does not contain a contact form. EMBA&MBA HUB can be contacted by e-mail at: kontakt@mbahub.pl.

If you contact us by e-mail, we process the data contained in the correspondence only to the extent necessary to handle the matter, reply and continue communication where justified by the nature of the enquiry.

6. Membership declarations

A membership declaration is available on the website as a downloadable PDF. Data provided by people applying for membership is processed solely to consider the application, conduct the membership process and fulfil obligations arising from the law and the Association's internal regulations.

7. Donations and support for initiatives

The website publishes a bank account number for donations and support for EMBA&MBA HUB initiatives. If a payment is made, we may process the data necessary to handle, settle and document it and to fulfil legal and accounting obligations.

8. Who data may be disclosed to

Personal data may be disclosed only to entities cooperating with the Controller, to the extent necessary to achieve the purposes described in this Privacy Policy, in particular:

• hosting and IT service providers,
• e-mail service providers,
• entities providing accounting or legal services,
• entities supporting the maintenance and technical operation of the website,
• entities providing banking or financial services, where necessary to handle payments,
• providers of third-party services embedded on the website, such as Google Maps.

We do not sell personal data and do not share it with other entities for their own marketing purposes.

9. Transfers of data outside the European Economic Area

As a rule, we do not intend to transfer personal data outside the European Economic Area.

However, the use of embedded third-party services such as Google Maps may involve data being processed by providers with infrastructure outside the EEA. In such cases, data is processed in accordance with the rules and safeguards applied by the providers of those services and with applicable law.

10. How long we keep data

We keep personal data no longer than necessary to achieve the purpose for which it was collected, and thereafter for the period required by law or needed to secure possible claims.

In particular:

• data from e-mail correspondence — for the time needed to handle the matter and for a period justified by archiving and the protection of claims,
• data related to membership declarations — for the duration of the membership process, the period of membership and the period required by law or archiving needs,
• data related to donations and settlements — for the period required by tax and accounting law,
• data processed on the basis of consent — until consent is withdrawn, where consent is the basis for processing.

11. Your rights

Every data subject has the right to:

• access their data,
• rectify their data,
• erase their data,
• restrict processing,
• data portability,
• object to processing,
• withdraw consent at any time, where processing is based on consent.

To exercise your rights, you can contact us at: kontakt@mbahub.pl.

You also have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO).

12. Cookies and third-party services

The website may use cookies and similar technologies in order to:

• ensure the proper operation of the website,
• increase security,
• correctly display embedded third-party elements.

A Google Maps map is embedded on the website. Using this feature may involve the use of cookies or other technologies by the provider of this service and the processing of the user's technical data.

Users can manage cookie settings through their web browser. Restricting the use of cookies may affect some features of the website.

13. Data security

We apply appropriate technical and organisational measures to protect personal data against loss, destruction, unauthorised access, disclosure or misuse.

14. Changes to the Privacy Policy

This Privacy Policy may be updated in the event of changes in the law, the development of the website or changes in the way EMBA&MBA HUB operates.

The current version of the document is always published on the website.